Rule 321 Bylaws

Rule 321. Meetings of the House.

(a) The House of Delegates shall meet during the Annual Meeting and at such other times and places as it may determine; but at least two regular meetings of the House, separated by at least four months, shall be held in each year. Special meetings of the House may be called by the Board of Governors and shall be called by the Secretary upon the written request of 10% of the voting Delegates in the House.

(b) Unless otherwise ordered by the House, the times and places selected for sessions of the House during or in connection with the Annual Meeting of the Association, and for sessions of the House at the other regular meeting of the House in each year, shall be determined and announced by the Board of Governors and need not be at the registered office of the Association. Notification shall be sent by the Secretary, no later than 60 days before the time fixed for the first session, to each Delegate in the House and to each chair of a Section or Committee.

(c) Notification of the time and place of a special meeting of the House shall be sent by the Secretary not less than 30 days before the time fixed for the first session, to each Delegate in the House and to each chair of a Section or Committee. Times and places for additional sessions may be fixed by the House. When a special meeting is called the general nature of the business to be transacted shall be stated by the Secretary in the notice of such call.

(d) The Secretary shall include with the notice of any meeting of the House a calendar of the business of the meeting, if the calendar has been furnished to the Secretary by the Committee on Rules and Calendar. If such calendar is not available when the notice of the meeting is sent, the Secretary shall send the calendar to the Delegates in the House as soon as it becomes available.

(e) Meetings of the House shall be open to the public, subject to the right of the House by vote to go into closed session at any time or to determine that particular sessions shall be closed sessions.

(f) At all meetings of the House, Delegates in the House shall be seated by Zones. Those who are Delegates in the House in a representative capacity other than Zone designation or as ex officio Delegates shall be seated with the Zone to which their Association membership is accredited. The Zone Governor from each Zone shall be recognized as the Chair of the delegation from such Zone. Members of the Association who are not Delegates in the House, except Members who are entitled to the floor under Rule 339, shall be seated separately from the Delegates in the House.



 


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